How to professionally resign from your job
For whatever reason resignation is not an easy decision. Many things you have to consider before turning to resignation. The important rule to remember when resigning from any job is don’t leave on bad terms. So, as much as you may want to tell off your boss, you should never burn any bridges. Courtesy, etiquette, and professionalism go a long way.
Notice Period
Read carefully your terms and conditions (can be in the offer letter or handbook) of employment on the “termination clause”. If this clause was not spell out in the offer letter, see what is the notice period provision under the Employment Act .
This is a sample of termination clause :
Notwithstanding anything to the contrary, if at any time during his employment by the Company the Employee shall be proven guilty of any gross negligence or wilful neglect in the discharge of his duties or shall be in serious or persistent breach of the terms of this Contract or shall commit any act of bankruptcy, the Company may terminate the Employee’s employment forthwith without any notice or payment in lieu thereof. Upon such termination the Employee shall not thereafter be entitled to any of the benefits contained in this Contract, or to any claim for compensation or damages by reason of such termination.
The Employee’s employment under this Contract may at any time be terminated by either party by giving of three (3) months’ prior notice in writing to the other, or by payment of three (3) months’ basic salary in lieu thereof.
Employer Ask to Stay ?
In case the employer asks you to stay longer than the required notice period (or the time period in your contract), you have no obligations to stay. Offer them a help through email, phone instead.
Resignation Letter
Be professional, write a resignation letter. A resignation letter can help you maintain positive relationship with your old employer, while paving the way for you to move on. Don’t leave without proper notice, otherwise you will be considered Missing In Action of which will cause you a dismissal.
The sample resignation letter that you can use as follows :
I tender herewith my resignation as Executive, Procurement by giving 2 months notice with effect from today. Thank you
Address the resignation letter to your head of department with a carbon copy to Human Resources Head of Department. Please ensure them to acknowledge receipt of the notice.
Letter of Reference
Get a letter of reference from HR to confirm your tenure of employment, last drawn salary etc., you might need this in future. With a letter in hand, you’ll have written documentation of your credentials to give to prospective employers
Company’s property
Return any company property you have such as notebook, key, documents, password, phones and anything else that doesn’t belong to you. HR will chase you on any outstanding matters.
Handover report
Be sure to complete all assignment and to prepare a handover report professionally. List out all assignment that you handle and the status including necessary file etc.
Ask about your salary, bonus, leave etc.
Before you leave ask them about your last month salary, bonus (if any) and your unutilise leave status. The discussion on this is not easy, ask HR always want to ensure all outstanding matters has been settled before releasing the money.
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Category: Career Tips
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[...] our previous post, we guide you on how to professionally resign from your job, and today we would like to share some resignation letter sample for your use and amend [...]